General Data Protection

By Accepting the Policies & Procedures outlined herein and by way of entering data or completing your online housing record, you hereby agree to the collection and business use of the provided data to secure your hotel reservation(s) for the 2023 National Beta Club National Convention.  Information collected from you or your guests may include but is not limited to, credit card/payment information, your name, phone number, email address, and emergency contact information. The  information provided is intended to be used for Event Housing & Planning purposes in order to provide the best possible guest experience.  Information provided by you may be shared with other Event Management vendors including but not limited to hotels,  event technology providers or other event service providers who aid in the success of the event. You also hereby agree to these Policies & Procedures as it pertains to the guest(s) information you have provided and you acknowledge that you have obtained any necessary permission from such guests in order to provide this data.


Credit Card Authorization

Your selected hotel will have cloud based access to the credit card / payment information provided below and all reservation information to guarantee your hotel reservation(s). Fees associated with a reservation cancellation will be also charged to this card at the time of cancellation or by your selected hotel depending on the date of your cancellation. You will not be charged at the time of reservation. 


General Liability

All reservations and their guest(s) will be required to agree to this General Liability Waiver. 

I and my guest(s) recognize that there are certain inherent risks associated with any activities that I and my guests may participate in related to this Event, and I and my guest assume full responsibility for personal injury to myself and my guest, and hereby release and discharge National Beta Club or their event vendors, contractors, subcontractors or their respective parents, subsidiary or affiliated companies and their respective officers, directors, employees and agents for any injury, loss or damage arising out of me or my guest use of or presence upon the facilities or from any activities arranged by National Beta Club whether caused by the negligence of myself or my guest, National Beta Club or other third parties providing services in connection with the Event. Furthermore, by clicking "I Agree" I am acknowledging and agreeing to the terms, with the full understanding that this liability release applies to all related participants on this registration, including my guest(s).  

I understand the hazards of the novel coronavirus (“COVID”) and am familiar with the Centers for Disease Control and Prevention (“CDC”) guidelines regarding COVID. I acknowledge and understand that the circumstances regarding COVID may change from day to day and that, accordingly, the CDC guidelines are regularly modified and updated, and I and my guest(s) accept full responsibility for familiarizing ourselves with the most recent updates. Notwithstanding the risks associated with COVID, which I and my guest readily acknowledge, I and my guest(s) hereby willingly choose to participate in the Event and abide by all purchasing policies and procedures.

If I or my guest develop COVID symptoms or test positive for COVID, I or my guest(s) agree that we will follow the safety and hygiene protocols at the time. Furthermore, by clicking "I Agree" I am acknowledging and agreeing to the Assumption of Risk, General Liability Waiver & COVID Agreement, with the full understanding that this liability release applies to all related participants on this registration, including guests. 

This and any other event emails, links or attachments are provided for the sole use of the intended recipient(s) and may contain information that is confidential, privileged, proprietary or otherwise protected by law.  If you are not the intended recipient, you are not authorized to read, print, retain, copy, forward or otherwise disseminate this information or any part of it.